eDiscovery in SharePoint 2013

SharePoint sites will have large amount of data in documents, Social data, web pages and  email messages. We may have some legal risks with keeping the data and searching the data. In that scenario we can search and export it into usable format. In SharePoint, eDiscovery capabilities will help to achieve the requirement. eDiscovery requires searching for documents, sites, pages, emails from all the email servers, file servers and collect the data as per the format of legal case. We can simply define the eDiscovery as “the process of finding, preserving, analyzing and producing the content in electronic format as required format of investigators.”

 

Microsoft people introduced the Hold and eDiscovery feature in SharePoint 2010. In SharePoint 2013 added few capabilities to reduce the cost and complexity of the discovery. Following are the new features introduced in SharePoint 2013,

 

• eDiscovery center: it’s SharePoint site used to manage preservation, search and export the content stored in Exchange and SharePoint in SharePoint farms and Exchange servers
• SharePoint In-Place hold: SharePoint In-Place hold will keep all SharePoint sites. It protects all the pages, documents, list items in the site and allows users to edit and delete the content.
• Exchange In-Place hold: like SharePoint In-Place hold, Exchange In-Place hold will keep exchange mail boxes. It protects all the mail box content as same UI and API uses for SharePoint In-Place hold.
• Query Based Preservation: it allows users to apply query filters to exchange mail boxes and SharePoint sites.

 

We have eDiscovery site collection in SharePoint 2013, contains identification, preservation, processing and analysis. eDiscovery center is also available in Office 365 site and can be connected to exchange. So that we can conduct the eDiscovery in SharePoint site and Exchange, Lync. In eDiscovery site collection we can create case sites that used for manage in-place holds and queries.