SharePoint sites will have large amount of data in documents,
Social data, web pages and email messages. We may have some legal risks with keeping the data
and searching the data. In that scenario we can search and export it into
usable format. In SharePoint, eDiscovery capabilities will help to achieve the requirement. eDiscovery
requires searching for documents, sites, pages, emails from all the email
servers, file servers and collect the data as per the format of legal case. We
can simply define the eDiscovery as “the process of finding, preserving, analyzing
and producing the content in electronic format as required format of
investigators.”
Microsoft people introduced the Hold and eDiscovery feature
in SharePoint 2010. In SharePoint 2013 added few capabilities to reduce the
cost and complexity of the discovery. Following are the new features introduced
in SharePoint 2013,
- eDiscovery center: it’s SharePoint site used to manage preservation, search and export the content stored in Exchange and SharePoint in SharePoint farms and Exchange servers
- SharePoint In-Place hold: SharePoint In-Place hold will keep all SharePoint sites. It protects all the pages, documents, list items in the site and allows users to edit and delete the content.
- Exchange In-Place hold: like SharePoint In-Place hold, Exchange In-Place hold will keep exchange mail boxes. It protects all the mail box content as same UI and API uses for SharePoint In-Place hold.
- Query Based Preservation: it allows users to apply query filters to exchange mail boxes and SharePoint sites.
We have eDiscovery site collection in SharePoint 2013,
contains identification, preservation, processing and analysis. eDiscovery
center is also available in Office 365 site and can be connected to exchange.
So that we can conduct the eDiscovery in SharePoint site and Exchange, Lync. In
eDiscovery site collection we can create case sites that used for manage
in-place holds and queries.
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